Otter’s new feature lets users search across their enterprise tools

You know that feeling when you know you discussed something in a meeting three weeks ago, but you can’t remember if the follow-up ended up in an email, a Notion doc, or just… nowhere? Otter.ai has been transcribing and summarizing meetings for a while now, but their new feature tackles a bigger problem. Instead of your work information living in five different apps that never talk to each other, you can now ask Otter one question and it’ll search across your meetings, emails, Google Drive files, Jira tickets, and Salesforce records all at once. Think of it like having one search bar for your entire work brain, instead of having to dig through every drawer in the house separately.

The way it works is pretty straightforward. You connect your accounts, and then you can ask questions in plain English like “what did we decide about the Johnson proposal?” and Otter pulls together the answer from wherever that information actually lives. It’s the same idea as asking a really organized assistant who has read everything — they don’t care if the answer is in your inbox or a meeting transcript, they just find it. Microsoft Outlook, Teams, SharePoint, and Slack connections are coming soon too, which covers pretty much every tool most small teams actually use.

So how does this help your wallet? First, if you’re a freelancer or consultant billing by the hour, less time hunting for information means more billable hours doing actual work — or honestly just getting your evenings back. Second, small business owners who pay for Otter already could potentially replace a separate search tool or reduce how much they rely on an admin to track down information, which is real money saved. Third, if you’re job hunting or building a side hustle and doing a lot of sales outreach, connecting your email and meeting notes means you stop losing track of conversations with potential clients — and following up faster genuinely closes more deals. None of this requires being a tech person. If you can use a search bar, you can use this.

The boring truth about productivity tools is that the time you waste switching between apps and searching for things you already have adds up to hours every single week — and this is a pretty practical fix for that.